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03 Finance operations

Employee spend & expense control

Every transaction categorized, matched and policy-checked in real time.

95% of transactions auto-categorized correctly
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app.cadira.io/spend

Company spend · June

$182,440

Within budget
95% auto-coded
Categorized by AI95%
Receipts matched91%
Flagged to review6 txns
D

Delta Air Lines

Travel

$842.30
A

AWS

Software

$4,210.00
T

The Capital Grille

Meals

$318.75
W

WeWork

Facilities

$1,200.00
The problem today

Where the time and money go.

Spend visibility always arrives a month too late. By the time expense reports are reconciled, the budget is already blown.
  • Employees spend hours assembling reports; finance spends days chasing receipts
  • Out-of-policy spend is caught after the money is gone, not before
  • No real-time view of burn against budget by team or vendor
  • Fraud and duplicate claims hide in the volume
How we automate it

The pipeline, end to end.

An agent ingests every card and reimbursement event, codes it to your general ledger, matches the receipt (chasing it over SMS/email if missing), runs your written policy as a check, and flags anomalies — then keeps a live budget dashboard finance actually trusts.
  1. Input

    Card & receipts

    swipe · upload · email

  2. AI agent

    Auto-categorize

    ledger + project codes

  3. Automated step

    Receipt match

    auto-chase if missing

  4. AI agent

    Policy check

    your rules, as prose

  5. Branch

    Anomaly scan

    duplicate · fraud

  6. System of record

    Sync to ledger

    + live budget view

AI agent Automated Branch Human-in-the-loop System of record
Inside the product

What your team actually sees.

Illustrative screens from a deployment like yours — branded, embedded in your tools, owned by you.
app.cadira.io/spend/transactions

Transactions

All Flagged · 6
D Delta Air Lines
Travel $842.30 In policy
A AWS
Software $4,210.00 Auto-coded
T The Capital Grille
Meals $318.75 Over $75 pp
W WeWork
Facilities $1,200.00 In policy
A Apple Store
Equipment $2,499.00 Needs approval

Budget vs. spend by team

  • Marketing $34k / $50k
  • Engineering $41k / $50k
  • Sales $24k / $50k
JanJun

Caught before payout

Duplicate reimbursement — $1,840 hotel

The same Marriott folio appears on two expense reports. Reimbursement is held for review — before the second payment goes out.

Hold & notify Approve once

Reimbursements and approvals are checked before payment — and posted card charges are flagged the instant they land, not at month-end.

Typical results

What good looks like.

Ranges from comparable deployments. Your call gets you numbers modeled on your actual volumes.

95%

auto-categorization accuracy

6×

faster month-end close

31%

out-of-policy spend caught pre-approval

12 hrs

saved per finance FTE / week

Plugs into

Ramp Brex NetSuite QuickBooks Expensify Slack

…and most other tools via API. If it has an interface, we can wire it in.

Reference pricing

Setup (one-time)
$22k–$38k
Maintenance
$2k–$4k / mo
Live in
3–5 weeks to production
Get your exact quote

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