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01 Accounts payable

Invoice intake & processing

From inbox to posted entry, without a keyboard.

92% posted straight-through, no human touch
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app.cadira.io/ap/inbox

Accounts payable

Invoice inbox

92% straight-through
All · 214 Auto-posted · 197 Needs review · 17
InvoiceStatus

Northwind Traders

INV-4471 · $12,480.00 · 3 / 3 match

Posted

Atlas Freight

INV-4470 · $3,210.50 · 3 / 3 match

Posted

Lumen Health

INV-4469 · $880.00 · 2 / 3 match

Review

Cobalt Supply

INV-4468 · $44,900.00 · 3 / 3 match

Posted

Harbor & Co

INV-4467 · $1,150.25 · price match

Review

Auto-refreshing · last sync 12s ago

The problem today

Where the time and money go.

AP teams still re-key invoices by hand. Every invoice is a tab-switching scavenger hunt across email, the ERP and a folder of POs.
  • 8–10 minutes of manual entry per invoice, multiplied by thousands a month
  • Late-payment fees and missed early-pay discounts because approvals stall
  • Duplicate and fraudulent invoices slip through inconsistent manual checks
  • Month-end close drags while accruals are reconstructed by hand
How we automate it

The pipeline, end to end.

Cadira watches your AP inbox and vendor portals, reads each invoice with a vision-LLM pipeline, validates the math, performs 3-way matching, and writes the entry to your ERP. Anything ambiguous routes to a reviewer with the evidence pre-attached.
  1. Input

    Email & portals

    PDF, scan, EDI

  2. AI agent

    Capture & OCR

    vision extraction

  3. AI agent

    Field extraction

    header + line items

  4. Automated step

    3-way match

    PO · receipt · invoice

  5. Branch

    Exception?

    confidence + policy

  6. Human review

    Reviewer

    only the edge cases

  7. System of record

    Post to ERP

    NetSuite · QBO

AI agent Automated Branch Human-in-the-loop System of record
Inside the product

What your team actually sees.

Illustrative screens from a deployment like yours — branded, embedded in your tools, owned by you.
app.cadira.io/ap/INV-4471

Northwind Traders

1180 Harbor Way, Oakland CA

Invoice

INV-4471

Description Qty Total
Steel fasteners — 50mm 1,200 $5,040.00
Industrial adhesive (drum) 18 $3,852.00
Freight & handling 1 $3,588.00
Total due$12,480.00

Captured from email · PDF, 1 page

Extracted fields

Auto-matched
Vendor
Northwind Traders 99%
Invoice #
INV-4471 100%
PO number
PO-88213 98%
Invoice date
May 28, 2026 99%
Total
$12,480.00 100%

3-way match

  • Purchase order PO-88213 · matched
  • Goods receipt GR-55019 · matched
  • Amounts & tax Within tolerance
Post to NetSuite Hold

Invoices processed

Last 8 weeks
W1W4W8
2,140 this month ↑ 81% vs. W1

Why invoices route to review

Only 8% need a human — here's why.

  • Price vs. PO mismatch 42%
  • Missing goods receipt 28%
  • New vendor — needs setup 18%
  • Duplicate suspected 12%
Typical results

What good looks like.

Ranges from comparable deployments. Your call gets you numbers modeled on your actual volumes.

92%

straight-through processing

8h → 18m

avg. invoice cycle time

70%

lower cost per invoice

$240k

annual late-fees avoided (mid-size AP)

Plugs into

NetSuite QuickBooks Sage Intacct Bill.com Gmail / Outlook SAP

…and most other tools via API. If it has an interface, we can wire it in.

Reference pricing

Setup (one-time)
$28k–$45k
Maintenance
$3k–$5k / mo
Live in
4–6 weeks to production
Get your exact quote

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