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02 Procurement

Purchase orders & procurement

From request to approved PO in hours — every buy on-contract and in-budget.

70% of POs raised and approved with no buyer touch
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app.cadira.io/procurement/requests

Procurement

Purchase requests

70% auto-approved
All · 168 Auto-approved · 118 Needs approval · 13
RequestStatus

Steel fasteners — 50mm ×1,200

REQ-2087 · Northwind Traders · $5,040.00

PO issued

Cloud seats — 40 licenses

REQ-2086 · Atlas SaaS · $3,200.00

PO issued

Lab reagents — Q3 restock

REQ-2085 · Lumen Health · $880.00

Approval

Forklift service contract

REQ-2084 · Cobalt Supply · $12,400.00

Approval

Office chairs ×20

REQ-2083 · Harbor & Co · $4,300.00

PO issued

Auto-refreshing · last sync 9s ago

The problem today

Where the time and money go.

Procurement runs on email threads and spreadsheets. By the time a PO is cut, the requester has already bought it off-contract.
  • Requisitions sit for days waiting on the right approver
  • Maverick spend leaks to non-contracted vendors at worse prices
  • Budgets are blown before finance ever sees the commitment
  • No clean PO means the matching invoice lands as an exception
How we automate it

The pipeline, end to end.

Cadira reads each purchase request, matches it to a catalog item and the right contracted supplier, checks it against budget and policy, and routes approval by amount and department. It issues the PO to the vendor and your ERP, tracks the goods receipt, and hands a fully-matched PO to invoice intake — so payment is a formality.
  1. Input

    Purchase request

    email · form · Slack

  2. AI agent

    Vendor & catalog

    on-contract match

  3. AI agent

    Budget & policy

    limits · thresholds

  4. Branch

    Route approval

    by amount · dept

  5. Human review

    Approver

    one-tap, with context

  6. System of record

    Issue PO

    to vendor + ERP

  7. Automated step

    Receipt → AP

    matched for invoicing

AI agent Automated Branch Human-in-the-loop System of record
Inside the product

What your team actually sees.

Illustrative screens from a deployment like yours — branded, embedded in your tools, owned by you.
app.cadira.io/procurement/REQ-2087

Purchase request

REQ-2087 · raised from email

Amount

$5,040.00

Steel fasteners — 50mm

1,200 units · catalog SKU FS-50 · Operations

Requester
M. Alvarez · Operations
Approver
Auto-approved (under $10k)
Needed by
Jun 14, 2026

Parsed from a free-text email request

Vendor & checks

Cleared to issue
  • Contracted vendor Northwind — MSA #4471
  • Catalog price On-contract · $4.20/unit
  • Budget remaining $182k of $250k (Q3 Ops)
  • Policy threshold Under $10k — auto-approve

Approval route

Request Policy check Auto-approve
Issue PO to NetSuite Hold

On-contract spend

Last 8 weeks
W1W4W8
94% of spend on-contract ↑ 23 pts vs. W1

Why requests route to a human

Only 30% need a buyer — here's why.

  • Over approval threshold 46%
  • New / non-contracted vendor 27%
  • Out of budget envelope 17%
  • Off-catalog item 10%
Typical results

What good looks like.

Ranges from comparable deployments. Your call gets you numbers modeled on your actual volumes.

70%

of POs auto-raised and approved

3 days → 2 hrs

request-to-PO cycle time

94%

of spend kept on-contract

live

commitment visibility for finance

Plugs into

Coupa SAP Ariba NetSuite Oracle Slack DocuSign

…and most other tools via API. If it has an interface, we can wire it in.

Reference pricing

Setup (one-time)
$26k–$44k
Maintenance
$3k–$5k / mo
Live in
4–6 weeks to production
Get your exact quote

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